Negative Planning LL with PGNiG

Shrek (6507/5-9 S, 6507/5-9 A) – N/A

What happened:

Pro-forma invoice check & approval process – supposed to use max. 5 working days, overrun for approx 90% of all invoices (used several weeks per invoice)

What was learned:

Internal QC and review of AfE, Quotes, MSR, etc before invoices start dropping into mailbox
Ensure that service company coordinator and cost controller understands quotes / delivery
RfQ owner should be available for questions/clarifications
All agreements in connection with RfQ should be documented and stored on PP
Not possible to verify invoiced offshore personnel days against POB in Timetracker. Offshore (LE/DSV?) to update according to actual (update previous day once inputting forecast for same day)
Lack of resources? Back-up for vacations?

What actions are required:

Internal QC and review of AfE, Quotes, MSR, etc before invoices start dropping into mailbox
Ensure that service company coordinator and cost controller understands quotes / delivery
RfQ owner should be available for questions/clarifications
All agreements in connection with RfQ should be documented and stored on PP
Not possible to verify invoiced offshore personnel days against POB in Timetracker. Offshore (LE/DSV?) to update according to actual (update previous day once inputting forecast for same day)
Lack of resources? Back-up for vacations?